Bank Reconciliations

Reconcile bank entries.

1. Log in to the ERP with a user account that has access to the accounting module. 

2. Navigate to Accounting → Accounting → Reconciliation.  

Select the Bank Journal

• Choose the Bank Journal you want to reconcile (e.g. Main Bank Account, KCB Bank, Equity Bank).

• The system will display imported or recorded bank statements.

View Bank Entries

• Bank entries appear on one side, showing:

  • Date

  • Reference

  • Amount

  • Partner (if available)

Match Bank Entries with System Transactions

• Odoo automatically suggests matching entries such as:

  • Customer payments

  • Vendor payments

  • Invoices

  • Bills

• If the correct match appears, select it.

Manual Matching (if needed)

• If no automatic match is found:

  • Search for the related invoice or payment manually

  • Or create a new entry (e.g. bank charges, interest income).

Handle Differences

• If there is a small difference (e.g. bank charges):

  • Add a write-off line

  • Select the appropriate account (Bank Charges, Exchange Difference, etc.).

Validate the Reconciliation

• Once the bank entry matches the system transaction correctly:

  • Click Validate or Reconcile.

Confirm Reconciled Status

• The entry will be marked as Reconciled.

• The bank balance and accounting records are now aligned.

Repeat for Remaining Entries

• Continue reconciling until all bank entries for the period are completed.

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